Constitution
Article IThe Wakefield Elementary Home and School Association (WEHSA) is a not for profit volunteer organization dedicated to enhancing the education and general well-being of students of Wakefield Elementary School (WES). WEHSA promotes the involvement of parents, students, educators and the community at large in the advancement of learning and acts as a voice for parents.
NAMEThe name of this organization shall be:
Wakefield Elementary Home and School Association (WEHSA)
Wakefield Elementary Home and School Association shall be affiliated and maintain its membership with the Quebec Federation of Home and School Associations Inc. (QFHSA)
PURPOSE
NAMEThe name of this organization shall be:
Wakefield Elementary Home and School Association (WEHSA)
Wakefield Elementary Home and School Association shall be affiliated and maintain its membership with the Quebec Federation of Home and School Associations Inc. (QFHSA)
PURPOSE
- To act as an independent, volunteer, not for profit organization dedicated to enhancing the education and general well-being of children and youth by bringing into closer relationship the home, the school and the community;
- To promote the involvement of parents, students and educators to secure for every child the highest level of learning and advancement;
- To act as a voice for all parents;
- To make parents aware of current educational practices and major issues which affect education;
- To maintain friendly, respectful and professional working relationships with the Principal and the school staff.
- Provide facilities for bringing together the members of WEHSA for discussions of matters of general interest, and to stimulate co-operative effort;
- Develop between educators and the general public such united effort as shall secure for every child the highest advantage in physical, mental, moral and civic education;
- Maintain a non-partisan, non-commercial, non-racial and non-discriminatory organization;
- Carry-on fundraising;
- Buy or rent equipment;
- Receive contributions through a membership fee;
- Carry out anything else within the law necessary to reach the group’s objectives.
- Regular voting membership
Regular voting membership shall consist of individuals, families, administration and staff, in good standing, desiring to participate in, support and promote the objectives of the WEHSA for the educational, cultural and overall well-being of all children. - Affiliate voting membership
Affiliate voting membership shall consist of a regular voting member, in good standing at a different local home and school association, and that is in good standing with the WEHSA.
- The Executive shall consist of a maximum of four (4) persons, elected at the Annual General Meeting from among the members, in good standing, of the WEHSA. They shall be:
- President
- Vice-President [up to 2]
- Secretary
- Treasurer
- Each position of the Executive shall be filled for a term of two (2) years.
- Executive shall be eligible for re-election; however, a person may serve as an Executive for no more than four (4) consecutive terms.
- If an Executive position falls vacant or is vacant it shall be the responsibility of the Executive Committee to find a replacement, but only until the next AGM where they can then stand for election.
- The Annual General Meeting shall be held each before 30th of October of each year.
- Special General Meetings of the WEHSA may be called by the President or at the request of two (2) Executive or at the request of any four (4) members.
- The WEHSA shall meet at least eight (8) times a year.
- The Executive shall meet at least three (3) times a year.
- WEHSA shall maintain, in its name, a bank account with a branch of any chartered bank, which the Executive Committee shall designate.
- Every FIVE (5) years WEHSA shall have its account independently examined by an accountant;
- The signing officers shall be members of the Executive;
- The number of signatories needed shall be a minimum of two (2);
- Financial reports must be submitted to the membership at each meeting and at year end;
- Year-end Financial report must be submitted to the QFHSA every year, signed by the President and Treasurer.
- The Constitution may only be amended at the Annual General Meeting by a majority of two-thirds (2/3) of the votes of the members present, provided that due notice of the proposed amendments have been provided to all regular and affiliate voting members at least six (6) weeks prior to the meeting.
- Amendments to the Constitution shall come into effect thirty (30) after the AGM.
- Voluntary dissolution of WEHSA requires the following:
- An Executive decision to disband can only be taken by a two-thirds vote of members present at a General Meeting, provided that there is a quorum at such a meeting in accordance with the WEHSA By-Laws, and that a formal notice of such an intent has been forwarded to all members, and that a motion to disband has been included in the announcement of the General Meeting;
- The reasons for a proposal of dissolution shall be forwarded in writing to the QFHSA at least sixty (60) days before any action is taken;
- In the case of a decision to dissolve, all assets shall be sent to the QFHSA to be held in trust until the association is re-constituted.
- If a school is being closed, the following procedure shall be applicable:
- Where there is a Maintaining Association connected with said school, this association shall be merged with the Maintaining Associations(s) of the school(s) to which the pupils are being transferred.
- If there is no association at the new school(s) the association of the old school shall do its utmost to establish a Home & School Association at the new school(s).
- School closings do not affect the membership status of individual parents.
- The disposal of all monetary assets belonging to the local association connected with the school being closed shall be the responsibility of said association. If said association wishes it may place its monetary assets in trust with Quebec Federation pending final decision as to its disposal.
